Multi Line Transactions Import Made Easy !

 

It is not a surprise that most of us want to create multi line transactions in QuickBooks.

Is it really supported by Excel Transactions?   The obvious answer is a BIG Yes.

 

Excel Transactions provides an efficient way to import multi line transactions. It supports multi line transactions for all type of Sale and Expense Transactions.

 

How it works?

 

The each line of your file should have a common value such as Transaction Id or Ref No. Our application groups the transactions using the common value (Transaction Id or Ref No).

Let’s get into an experiment. We can assume that we need an INVOICE with multiple line items as below. Of course, the logic works as same for all type of transactions.

 

 

 

So the file should be like below sample .  The Invoice No is used to group the line items.

 

 

You don’t need to have common Invoice Number in continuous rows. It is not required. Our app groups the transactions based on common Invoice Number even it spreads across the file. So simple.

For your understanding , we have listed the common ID should be used to group the line transactions.

 

 

Transaction Common ID for Multi Line
Invoice  Invoice No
Sale Receipt Sale Receipt No
Credit Memo Credit Memo No
Estimate Estimate No
JournalEntry  Journal No
PurchaseOrder PO No
Payment Ref No
Refund Receipt Refund Receipt No
VendorCredit Ref No
Deposit Deposit No
BillPayment Ref No
Bill Bill No
Check Check No
Expense Ref No
CreditCardCredit Ref No

 

You can refer our sample templates to see more examples.  Please check this out.

Some Interesting Hacks :

 

Some of us might be still thinking about some strange issue. What should we do if we don’t have Common Ref No like Invoice No or Ref No ?  It is not quite complex issue to come over.

You just need to find the common unique number or field like Sale Id or Tracking Id or Product Name. Then map that unique field  to  Common Id (Refer above TABLE). Our app takes care of grouping.

Add Comment